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Professional
Resources
Broker
Note: The description of each Professional
Resource form is very similar. If you
are going through Help forms one-by-one you may want to read about one of the
Professional Resources then skip to the Other Resources
form.
Purpose: Brokerage information is needed in some
of the corporate documents generated by the CMS. The Broker form eliminates duplication of
data, reduces the possibility of errors, and reduces the amount of time needed
to produce corporate documents.
Overview: To add a record, press the New button
on the standard toolbar. The new
record that is generated is titled New Broker Record. Click in the Brokerage textbox and enter
the name of the Brokerage. The initial
‘** No Broker **’ record must remain an option for corporations that do have
a broker so it can not be modified or deleted.
Fill in the data including the appointment date which is
the date of the directors’ resolution documenting the appointment of the
brokerage. Enter the account number
and account name. Add as many broker records as needed for all the
corporations in the database.
All of the brokerages are displayed in the broker
list. When a different company is
selected using the company tabs at the top of the form, the brokerage for the
company is selected in the list and the broker’s data appears on the
form. To select a different broker for
a company just click on the name of the brokerage in the list while the
company name is selected in the company tabs.
If a company is not represented by a broker select the ‘** No Broker
**’ option.
Details: Click the underlined links below for
details.
Related Information:
1. Adding A Broker Record
- Use Standard Toolbar ADD  button or
- Use the Add Broker Record
option under File in the main menu at the top of the form
2. Deleting
A Broker Record
- Use Standard Toolbar
DELETE  button or
- Use the Delete Selected Broker
option under File in the main menu at the top of the form
3. Modifying A Broker Record
- Use Standard Toolbar SAVE
 button or the
REVERT  button
or
- Use the SAVE or REVERT
options under File in the main menu at the top of the form
4. Record Navigation 
- The First/Prior/Next/Last
buttons move through the broker records in the order they were entered
5. List  and
Find 
- The ‘List’ option
displays the names of brokerages
Selecting a name in the list
displays that
record on the form.
- The ‘Find’ option locates broker
records by
City
Broker
Brokerage
- Reports The following reports are accessible
from the Reports option on the main menu. While moving from one form to
another the report options change.
- Broker Profile for the
Selected Company
- Brokers by Company
- Companies by Broker
____________________________
Company Tabs:
Use these tabs to
navigate through the companies in the database. When a company name is selected, the brokerage
representing the company is selected in the broker list. GO TOP
____________________________
Resource Tabs: This is a set of tabs located under the company tabs that
display the professional resource pages.
The Other Resources tab displays web links to topics important to
corporations including the SEC web site and Secretary of State web sites.
GO TOP
____________________________
Brokers List: List of all
brokers in the database. Select a company
tab at the top of the form then select one of the brokers in this list. The selected broker’s name is then
associated with the selected company.
Each time a company tab is selected the broker information appears on
the form for the broker that is associated with the selected company.
GO TOP
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Web Resources: Internet web link
to a page that provides information specific to brokerage firms that deal
with corporate clients.
GO TOP
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Date Appointed:
Date the board of directors approved a resolution appointing the
selected brokerage to represent the corporation.
GO TOP
____________________________
Account
Number & Name: The name and number of the selected company’s brokerage
account. GO TOP
____________________________
Email Button:
Click this button to send an email message to the
selected broker. Your email software
must be MAPI compliant to use the CMS for emailing. MAPI is supported
by: Outlook, Outlook Express,
Netscape, Eudora, and Groupwise.
GO TOP
____________________________
Broker: The brokerage textbox
should contain the name of the brokerage while the Broker textbox is the name
of the broker that services the corporation’s account.
GO
TOP
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Email Address: Email address for
the broker. This is required if you
want to email the broker using the Email Button. GO TOP
____________________________
Adding A Broker Record: Click the Add
button on the standard toolbar to add a record to the broker list. GO TOP
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Deleting A Broker Record: Press the Delete
button on the standard toolbar to delete the selected brokerage record. If the brokerage record being deleted is
associated with a company in the database, the name of the company’s
brokerage will change to the ‘** No Broker **’ option. GO TOP
____________________________
Modifying
A Broker Record: Select the name of
the brokerage in the broker list. Information for
the selected brokerage appears and can then be modified.
GO TOP
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