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Officers and Directors
Purpose: This form contains offices held,
responsibilities, wages, and other information for each person in each
company. The data is used to complete
corporate documents, track meeting attendance, and more.
Overview: The names of companies added on the
Corporate Profile form are listed in the tabs across the top of this
form. When a company tab is selected,
the names of the personnel associated with that company appear in the list on
the top right of the form. The company/personnel links must be entered on the
Personnel form where company names are checked for each person associated
with each company. A person’s name
will not appear on this form unless s/he has been marked on the Personnel
form as being associated with the selected company.
To add, remove or change information select a company tab
at the top of the form and select a person’s name in the list of personnel
for that company, then select each office the selected person holds in the
selected company. The authorizations
that have been given to the person by the shareholders or directors are also
entered here. When an officer title is
checked the Salary and Date of Office text boxes appear so that this
information can be entered as well.
Details: Click on the underlined links below for
details.
Related
Information:
1. . Modifying A Record
- Use Standard Toolbar SAVE
 button and
REVERT  button or
- Use Save or Revert
options on the File menu
2. Adding-Deleting
Records
- (Not
available on this form.)
3. Record Navigation 
- The First/Prior/Next/Last buttons move
through the names of the people associated with the selected company in the
order they were entered.
4. List  and
Find 
- The ‘List’ option displays the
names of people
associated with the selected company.
Selecting a name in the list displays that
record on the form.
- The ‘Find’ option locates
records of people by
last name
5. Reports The following
reports are accessible from the Reports Option on the main menu. While moving
from one form to another report options change
- Officers
& Directors Sorted by Offices Held
- Officers & directors Sorted by
Officer Names
- All Stockholders for Selected
Company
- Detailed list of Officers,
Directors, etc.
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Company
Name: The company tabs across the top of the form list all of the companies
in the database. When
a company tab is selected only the personnel that have been linked to the
selected company on the Personnel form appear in the list on the right side
of Officers and Directors form.
GO TOP
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Names
of Personnel: Once a company tab is selected at the
top of the form the names of individuals who are associated with that company
can be selected in this list. When a
person’s name is selected, information appears for the selected person. One person can be associated with many
companies. The information for the
selected person represents the person’s positions, responsibilities,
authorizations, gratuity, dates of office, etc. only for the selected
company. If another company is
selected that the same person is associated with, a different set of data is
presented for that person in the new company. GO TOP
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Date
of Office: The date of
office is the date that the person was appointed by the shareholders or
directors to the new position. The Date of Office and Salary text boxes are
hidden until the check box next to the title is selected. GO TOP
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Salary: Enter the salary for the
selected person in the selected company for each office held. The salary should be the currently
authorized salary.
GO
TOP
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Authorizations: In a corporation,
only those who are authorized by the board of directors or stockholders can
carry on certain activities. Many of
these activities are listed here. The
CMS contains resolutions that document the authorization of these activities
and, if the resolutions have not already been generated, they should be
created as soon as possible.
GO TOP
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Director:
This checkbox should be selected for each director. There are a variety of functions including
the Directors’ Meeting and corporate documents that will not show the names
of all the directors unless this box is checked. When a new director is elected, a
resolution should be created authorizing that appointment. GO TOP
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Chair
of Board of Directors: This checkbox should be marked for the chair of the board
of directors. If a new chairperson is
marked, the check that marked the previous chairperson is removed. If the director checkbox is not marked for
the chairperson, it is marked when the chairperson checkbox is marked. GO TOP
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Shareholder: This check box
should be marked if the selected person is a stockholder for the selected
company. There are many places in the
database where the names of shareholders are needed including attendance at
stockholder meetings and shareholder resolutions.
This checkbox must be marked for the names of
stockholders to appear in the list of company associated stockholders in the
Shareholder Transaction Ledger. When
creating a stock transaction for a new shareholder, the stockholder must be
entered on the Personnel form and marked as being associated with the company
s/he has stock in. The Shareholder
checkbox must then be marked on this form to indicate that the person is a
stockholder of the selected company.
Entering a stock transaction on the Stock Transactions page causes the
CMS to check whether or not the people involved in the transaction are marked
as shareholders and the checkbox is marked if it is not already marked and
unmarked if the person is no longer a shareholder in the selected company
. (You are asked whether you want to
update this information prior to changes being saved.)
GO TOP
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Offices
Held: There are many
places in the corporate documents that refer to people holding certain
offices; for example, the name of the secretary appears at the bottom of
board of director resolutions. The
name of the secretary is entered automatically if the checkbox for the
secretary is marked here. GO
TOP
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Modifying A Record: It is relatively easy to modify records. Simply select the company in the company tabs
that the person is associated with.
Then select the name of the person in the list at the top right of the
form. Now change the information for
the selected person. The changes can
be saved by pressing the SAVE button on the Standard toolbar or to revert to
the data that was last saved press the REVERT button. GO TOP
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Adding
and/or Deleting Records: Records can not be deleted on
this form. This form is a composite of
the Company Profile and Personnel forms where companies and personnel are
added and deleted.
GO TOP
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