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Stock
Register
Enter
Transactions
Purpose: This form is the data entry form for
the Stock Register which contains important information for tracking the
ownership of a corporation.
Overview: Use the company tab to select the
company that the stock transaction is for.
Press the New button on the standard toolbar to add a stock
transaction record and enter data pertaining to the transaction. Stock certificate numbers must be
sequential so it’s a good idea to let the CMS program generate new
certificate numbers after the first number is entered.
There are a variety of companies that sell corporate stock
certificates over the Internet and there are simple stock certificates
included in the CMS program.
Details: Click the underlined links below for
details.
Related
Information:
1. Adding A
Transaction Record
- Use Standard Toolbar ADD  button or
- Use Add Stock Transaction
option on File menu
2. Deleting A
Transaction Record
- Use Standard Toolbar
DELETE  button or
- Use Delete Stock Transaction option
on File menu
3. Modifying
A Transaction Record
- Use Standard Toolbar SAVE
 button or the
REVERT  button
or
- Use the Save or Revert options
on the File menu
4. Record Navigation 
- The First/Prior/Next/Last buttons move
through the stock transactions in the order the transactions were entered
5. Find 
- The ‘List’ option is not available
from this form because the
Stock Transfer Ledger fulfills this function.
- The ‘Find’ option locates
records of stock transactions by
Transaction Date
Transfer Date
Certificate Number
Buyer
Seller
6. Reports The following
reports are accessible from the Reports option on the main menu. While moving
from one form to another the report options change.
- Details for Selected Transaction
- Stockholders for Selected Company
- Corporate Ledger for
Selected Company
All Companies by Company
All Companies by Buyer
All Companies by Seller
All Companies by Date
- Stock Types for
Selected Company
For All Companies by Company
- Dividend
Dividends for Selected Company
Dividends for All Companies
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Company Tabs:
Use these tabs to
navigate through the companies in the database. As company names are selected the stock
register for that company appears on the form.
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Stock
Types: Click on the desired stock type. The Corporate Manager tracks common stock,
preferred stock, and stock options.
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Pages: This is a second
set of tabs under the Company tabs that are used to move through the
functional areas of the Stock Register
The pages include: 1.) Enter Transactions, 2.) Stock Transfer Ledger,
3.) Shareholders, and 4.) Stock Types and Dividends.
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Certificate
#: The certificate
number is actually the number of the transaction. Each time a transaction occurs a new stock
certificate should be issued to the new owner.
If a shareholder trades half of his shares, two new
certificates need to be issued. One certificate is for the half that is
traded and the other for the half retained by the original owner. In all
cases the old certificate is retired by the corporation, marked as “No Longer
Valid” and either kept in a secure location or destroyed, depending on the
directives of the board of directors.
Certificate numbers must be sequential. You are given an opportunity to start the
first certificate at any number but from that point on the numbers must be
sequential for audit purposes. The CMS
automatically generates sequential stock certificate numbers.
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Amount
Paid:
Enter the total amount paid for the transaction, minus any
transaction fees. The amount per share
is automatically calculated.
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Value
of Transaction:
The value of the transaction might be different than the amount paid
for any number of reasons. Enter the value of the transaction here and the
value per share is automatically calculated.
If the value of the transaction is the same as the price paid for the
transaction, enter the total amount paid as the value of the transaction. GO TOP
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Tax
Stamp: Some states require that a tax be paid on stock
transactions. Enter the identification
number issued by the State as proof that the tax has been paid.
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Amt. Traded: Total number of
shares in the transaction.
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Price/Share: The price per share is automatically
calculated based on the number of shares traded and the total price
paid. (Total amount paid divided by
total shares in the transaction.).
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Value/Share: The value per share is automatically calculated based on
the number of shares traded and the total value of the transaction. (Total value of the transaction divided by the
total number of shares traded.).
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Buyer Balance: The buyer’s balance is automatically calculated by
totaling the number of shares purchased by the buyer minus the total number
of shares sold by the buyer for the selected company.
If the
buyer is the corporation buying back stock, commonly called Treasury Stock,
the label ‘Buyer Balance’ changes to ‘Treasury Stock’ and the total amount of
treasury stock held by the company is displayed. GO
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Seller Balance: The seller’s balance is automatically
calculated by totaling the number of shares purchased by the seller minus the
total number of shares sold by the seller for the selected company.
If the
seller is the corporation making an Initial Offer, the label ‘Seller Balance’
changes to ‘Shares Outstanding’ and the total amount of stock outstanding
minus any treasury stock is displayed.
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Transfer Date: The transfer date
is the date the physical stock certificates were given to the buyer or the
buyer’s representative.
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Transfer To Corporation: If the transaction involves the issuing corporation
repurchasing stock, commonly called treasury stock, press the Yes
button. Otherwise the No button should
be pressed. When the Yes button is
pressed the pull-down menu containing the names of potential buyers is not
displayed.
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Transfer
From Corporation: If the transaction
involves the issuing corporation selling the stock, press the Yes button.
This could be an initial offering of stock or treasury stock that is being
resold by the corporation. Otherwise the No button should be pressed. When the Yes button is pressed the
pull-down menu containing the names of potential sellers is not displayed.
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Transaction Date: Enter the date
the transaction took place. This is
when the buyer purchased the stock from the seller. It may or may not be the same date as the Transfer
Date which is when the physical stock certificates are transferred from the
seller to the buyer.
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Buyer: The buyer is the
person or company that is buying the stock. The content of the buyer list
depends on which Buyer/Seller filter is pressed at the bottom of the form. It can consist of all the people marked as
being associated with the company on the Personnel form, all the companies in
the database other than the issuing company, or the names of all the companies
and people in the database other than the issuing company. Owners and shares of stock are tracked by
the CMS.
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Seller: The seller is the
person or entity that is selling the stock.
(See Buyer above for more details.)
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Transaction Count: The transaction count displays the total
number of the selected type of stock for the selected company and the number
of the selected stock in that list.
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Add Transaction Record: Press the New
button on the standard toolbar or select the Add Stock Transaction option in
the File menu on the main menu at the top of the form to create a new stock
transaction record. A new record with
blank text boxes appears so data can be entered. GO
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Delete A Transaction Record: Press the Delete
button on the standard toolbar or select the Delete Stock Transaction option
in the File menu on the main menu at the top of the form to delete the
selected stock transaction. The record
is deleted and the form displays the most current stock transaction for the
selected company.
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Modify A
Transaction Record: To modify a transaction locate the
transaction using the Navigate buttons or press the List or Find button on
the Standard toolbar. Make any changes that are needed. (Keep in mind that it is important to keep
the stock certificate numbers sequential with no overlapping or missing
numbers.) After the changes have been
made, press the Save button or the Revert button on the Standard tool bar to
save changes or to revert to the previously saved version.
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Name
List Filter Button: You can select from names associated with the selected
company or everyone in the database using this button. It is also possible that one company could
own the stock of another company. A
third button is available to show all of the companies in the database except
the company generating the stock, so another company can be selected as the
buyer or seller of stock. If the company
that issued the stock is the seller or buyer of the stock you will not be
able to select the company’s name from the buyer or seller lists. These transaction types are called Initial
Offers and Treasury Stock, respectively.
The Transfer From Corporation or Transfer To Corporation buttons are
used to indicate these types of transaction. GO
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Voting
Shares Button: Shares can have voting rights or not. Typically common shares have voting rights and
preferred shares do not but this can be modified by the board of directors
and/or shareholders depending on the strategies that have been developed for
the corporation.
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